Now that you have mastered chart creation, it is time to share your vision. To do that, this chapter will teach you how to print, export and publish – and in no time at all, you will be sharing your masterpieces with the world.
The recommended method of printing is to use the Publishing Wizard. You can also print directly to a printer, but generating outputs through the Printing Wizard will give you the best options.
Printing: Direct to a Printer
Factors to consider when preparing a chart for printing include the number of pages, position of the components, page orientation and additional considerations (depending on each individual project).
Printing: Layout Print Pages
OrgChartcan print charts which range from a single page to mega– sized charts which fill an entire wall. The workhorse for this feature is the Layout Print Pages menu (see below).
To access this menu:
- Go to File tab and select Print. Click on the Chart Page Setup link.
- On the Page Setupscreen, choose the Layout Pages button.
The main purpose of this interface is to create charts which span as many pages as you require. To achieve this, do the following:
- Fit Chart On area – set the number of pages your chart will be printed out on:
- For oversized charts (charts more than one page) – set the number of pages to more than one in the Pages in Width and/or the Pages in Height field.
- For single page charts – leave the Pages in Width and Pages in Height fields set at 1.
- Orientation area – click a radio button to set the page orientation to either Portrait or Landscape.
- Enlarge chart to fit all available – check this box to re– size the chart to spread correctly across all the pages.
- Choose OK to accept the settings and close the Layout Print Pages screen.
- On the Print Setup Page choose either Print to go directly to the print interface or OK to return to the Main Work area.
Printing: Print Layout View
This mode is optimized for chart printing. When in this view: 1) dotted “printer safe” lines will appear in the work area and 2) several grayed out areas of the Print Toolbar will become active.
From this mode, you can:
- Add and delete print pages.
- Change page orientation between Portrait and Landscape modes.
- Arrange multiple pages to optimize the printing of oversized charts (charts larger than a single page).
Printing: Activating Print Layout view
There are two ways to activate the Print Layout view:
- Go to the File tab and Print.
- Go to the View tab and select Print Layout.
Printing: Print Preview
The Print Preview screen displays what a chart will look like before actually printing.
To access the Print Preview screen go to the File tab and select Print. To exit Print Preview click the back arrow button at the top left of the screen.
Printing: Single Page Charts
Press the Print button on the Print screen (see above).
Printing: Multiple Page Charts
OrgChartcan print charts which range from a single page to mega-sized charts that fill an entire wall. To print these charts:
Open the Page Setup menu by choosing File tab, then click Chart Page Setup (see below).
Choose the Layout Pages button to launch the Layout Print Pages box.
For oversized charts (charts more than one page) – set the number of pages to more than one in the Pages in Width and/or the Pages in Height field. For single page charts – leave the Pages in Width and Pages in Height fields set at 1.
To complete the process, select: Orientation – click a radio button to set the page orientation to either Portrait or Landscape.
- Choose OK to accept the settings and close the Layout Print Pages box.
- On the Print Setup Page choose either Print to go directly to the print interface or OK to return to the Main Work area.